There are times when you need to locate a particular document in a hurry from a host of similar documents in the same folder; it can get very time consuming and cumbersome. One technique is to create identifiers like highlighting words in your document. If you want to change all the highlights in your document at once, using Word 2007, carry out the following steps:
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Go to the ‘Home’ tab.
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Select the new highlight color that you wish to apply using the ‘Text Highlight Color’ tool appearing under the ‘Font’ group.
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Next, click the ‘Replace’ option appearing under the ‘Editing’ group.
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Click the ‘>> More’ button on the ‘Find and Replace’ dialog box.
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Click the ‘Find what’ textbox.
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Click the ‘Format’ button and select the ‘Highlight’ option from the drop-down list.
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Next, click the ‘Replace with’ textbox.
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Click the ‘Format’ button and select the ‘Highlight’ option from the drop-down list.
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Click the ‘Replace All’ button to make the changes.
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Once the changes have been made click ‘Close’ to close the dialog box.
If you are using Word 2003 instead, carry out the following steps:
Select the new highlight color that you wish to apply by clicking the ‘Highlight’ tool appearing on the ‘Formatting’ toolbar.
NOTE: If the ‘Formatting’ toolbar is disabled, you can enable it by selecting the ‘View > Toolbars > Formatting’ menu command. Next, go to the ‘Edit > Replace’ menu command. Click the ‘More’ button on the ‘Find and Replace’ dialog box and follow the steps as mentioned above.